Administration Assistance/General Support
Assist Silicon Valley Visual Arts and the board with organizational tasks, event support, etc.
Help the SVVA understand the cost structure of other art related events in the area to ensure that our fees are competitive to other venues.
- Contact and interview various sources that we provide to learn about other art related venues
- Contact other sources that you may know to obtain similar information
- Maintain orderly records and present the information in a clear format to aid in effective decision making about future benefits and fees
We are always looking for motivated, committed artist and non-artist to join the board. Meetings are once a month and as a Board member you will hve a part in creating the future of SVVA and the events and offerings that we can provide for local artists. SVVA is a working board so all board members, in lieu of a donation, must actively contribute with time and talent. Contact us for more details on serving on the board.
Help manage, coordinate and train volunteers for our annual events, exhibitions and other events throughout the year.
Working with the Exhibit Manager (and sometimes, the exhibit Juror) coordinate one of the exhibits throughout the year. Many of the exhibits are in the winter or early spring but others are done throughout the year.
- Working with the Exhibit Manager, compose and e-mail the “Call to Artists” for the exhibit
- Participate in the selection team to select the pieces for the exhibit. Communicate to each artist which entries were accepted or rejected
- Create an inventory list of all pieces in each exhibit along with artists’ contact information. Learn to use Excel or similar program
- Create and print information tags for each piece of art in the exhibit
- Send reminders about drop-off and installation instructions.
- Check in artists at the exhibit venue
- Send reminders about removal instructions and check-out artists as they remove their artwork
Directory Proof Readers
This job requires several volunteers.
Directory proof readers review the Artists Directory before the final submission to the printer. This will involve carefully reading the preliminary proof copy of the Artist Directory for accuracy, clarity, spelling, and usability of content by comparing each entry with the information for that artist participating. The reviewer will make a list of all discrepancies for the designer and registration manager.
Directory/Materials Pick-up Location
Provide a location in your neighborhood where nearby artists can come at various times (established by you) to collect the directories and yellow signs that they will need for their open studios site.
- Before the two-week pick-up period, select the days and time that nearby artists can come to collect material for their site.
- Monitor the supply and alert SVVA if you need more material before you run out.
- Maintain a list of artists who come to collect the material and how much they need so we can do a better distribution in future years.
- You’ll need a safe, dry place (porch or garage, for example) to keep the material.
Deliver Artist Directories and Open Studios signs to the artist pick-up places.
- This activity occurs during a two week period during the first half of April
- Usually requires about two trips to each of 5 or 6 pick-up places to ensure that each location has a supply of material
- Requires a light truck or SUV
- Some lifting is required as boxes of directories weigh about 50 lbs.
Social Media/Content Creators
Try your hand at writing short stories, articles or creating videos for artist and the art loving community. These appear on our web site, in our Social Media posts, in our newsletter and local newspapers. This may include interviewing (via phone, e-mail, or in person) various artists, researching interesting arts related topics, helping to promote our two signature events and other communication throughout the year.
- Edit and post social media content.
- Keep existing Facebook, Instagram and Twitter accounts populated with information about SVOS, our events and our artists.
- Generally a couple of hours per week with heavier demand during March and April.
Advertising Coordinator (Internal)
Responsible for coordinating and negotiating paid display on online advertising for the Silicon Valley Visual Arts ads. This position may require working with the marketing director, graphic designers and advertisers to ensure that the final, approved copy is delivered to the publication on time for publication and in the required format and coordination with the Executive Director to insure that payment is made to the publications in advance of each insertion.
Media Placement Coordinator
Help execute an effective advertising program for the Open Studios and Virtual Show & Sale events.
- Contact designated publications to obtain quotes associated with various sizes of display ads and publication dates
- Maintain orderly records and lists to assist the marketing team in choosing the best placement strategy
- Work with the Marketing Director to develop an effective print display strategy to meet marketing and budget objectives
- Help coordinate media placements and ensure the proper ad copy is delivered by the specified deadline
- Maintain a calendar of run dates and communicate upcoming placements to the SVOS team
Be a part of the SVVA Marketing team using your graphic design skills to produce print display ads for various local newspapers in the area, create ads for the printed SVOS directory, web graphics and online ads Experience with Adobe Suite products required. Some web experience helpful, but not required.
Help create interesting videos for the our YouTube channel. Work on storyboarding, production, shooting and post production. Gain experience interviewing artists and telling stories visually. Understanding of YouTube platform helpful.